Dear Bones and LaShel,
I hope this email finds you both well, and happy belated Mother’s Day Weekend. We are thrilled to hear about your upcoming events and are excited to assist you in making them memorable experiences for all your guests.
For promotional purposes and OOH, we are waiving the service fee of typically $150 per hour and delivery, pickup, and setup fee. We request that the requestor complete at least one video showcasing the utility and benefits of the HOW unit.
Instead, we ask that you encourage others to consider donating. Donation QR codes and a Waiver of Liability are posted on each door, as shown in the enclosed.
Additionally, we would appreciate your permission to take pictures for marketing purposes and to capture a video demonstrating the unit’s helpfulness.
In addition to the amenities above, the HOW mobile unit provides convenience and luxury for your event attendees.
The Hope on Wheels (HOW) mobile unit, a 27-foot trailer, is fully equipped to provide convenience and luxury for your event attendees, with features such as heating, air conditioning, and a three-stall shower/toilet combo, regardless of the weather conditions.
As discussed, we would like to gather some essential information to ensure a smooth process for using the HOW mobile unit for your respective gatherings.
Coordination Requirements: Could you please provide us with the following details:
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Primary and Alternate Contacts: (Cell Phone and Email)
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Type of Event:
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Date and of Event:
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Hours of Event:
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Number of Guests:
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Walk-through Proposed Date (From 5-10 Days Before Event)
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Proposed Curbside Day Drop-Off (From 1-3 Days) – All Supplies must be available and on hand to complete the Curbside setup
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Proposed Curbside Day Pick-Up (From 1-3 Days)
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Security Consideration (Cameras, Gated Area, etc.)
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Trailer Placement & Setup Photos
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Proposed Unit Location
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Water Connection
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Electrical Connections
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Camera View
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Distance in Feet Electrical Outlet to Trailer
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Distance in Feet Water Line to Trailer
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Please provide the above information within the next three days to ensure the proper placement of the trailer.Cost Considerations
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Supplies Needed: None of the amenities are provided, including toilet paper, hand soap, paper towels, hand sanitizer, scent spray, trash cans, and other comfort care items. If desired, we can provide all supplies for an additional charge.
- Generator. The generator costs $100 and is only required if an electrical outlet is unavailable.
Servicing During Event: The trailer will not be serviced unless there are more than 200 guests for 4 hours as the tanks will fill up. In such cases, there will be an additional charge of $100. If you prefer to have someone service the unit during the event, the cost will be $150 for 4 hours.
We appreciate your understanding and cooperation in ensuring a smooth and successful event.
Should you have any questions or require further assistance, please do not hesitate to reach out to us.
Thank you for considering Hope on Wheels (HOW) for your events.
We look forward to being a part of your special occasions.